Overview

Provides administrative, financial and event support to the Business Development and Culture and Entertainment Teams.

(Temporary Part Time for Approximately 8 months)

Responsibilities

• Maintains and processes records in SAP and other applicable programs, including Outlook and Adobe Acrobat.
• Performs data entry and ensures accuracy of entries.
• Provides confidential administrative support to Manager, Business Development and the division.
• Provides event assistance to the Economic Development team.
• Coordinates administration of real estate contracts, including purchase order requests, monitoring invoices, and maintaining spreadsheets related to past and present projects.
• Performs research, data gathering and data management for various assignments, projects, schedules, and as needed, attends meetings.
• Provides data input, administration and management for Salesforce
• Monitor and track expiration dates of insurance certificates and lease agreements to ensure timely renewal.
• Track and report on key performance indicators to monitor progress and ensure alignment with organizational goals
• Provides backup to the Economic Development Assistant in the absence of the incumbent.
• Performs other related duties as assigned.

Education

• Minimum Grade 12 diploma.

Experience

• Minimum of 1 year of related experience such as customer service, use of SAP, Microsoft Excel.

Additional Requirements

• Hours of Work: Up to 24 hours per week, Monday to Friday

Knowledge, Skills, and Abilities

• Able to work with minimal supervision.
• Able to input and maintain data accurately, efficiently with attention to detail.
• Highly developed administrative and organizational skills with attention to detail.
• Proven ability to balance multiple tasks simultaneously, meeting established timelines.
• Proficient in the use of computer software packages including Microsoft Word, Excel, Concour and Salesforce.
• Proven researching skills with the ability to compile information for reports and other applicable documentation.
• Ability to participate as an effective team member. 
• Ability to support and project values compatible with the organization.
• Reliable with a good attitude and employment record.